Administrative Assistant

Overview
We are seeking a dynamic and highly organized Administrative Assistant to join our team! This vital role offers an exciting opportunity to support daily office operations and enhance organizational efficiency. The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills. In this role, you will be the backbone of our transportation center, ensuring smooth administrative workflows and a welcoming atmosphere for clients and staff alike.

Duties

• Handle multi-line phone systems with professionalism, providing prompt and courteous responses to inquiries.
• Perform data entry and maintain accurate records using Microsoft Office, Google Workspace, and QuickBooks accounting software.
• Organize and file documents systematically to facilitate easy retrieval and compliance with record-keeping standards.
• Lots of Filing and orgranizing documents and receipts.
• Assist with bookkeeping duties including invoicing, expense tracking, and basic financial recordkeeping.
• Provide exceptional customer support by addressing client needs promptly via phone or email while maintaining excellent phone etiquette.

Qualifications

• Proven office experience with strong clerical skills and familiarity with office management procedures.
• Proficiency in computer literacy including Microsoft Office Suite (Word, Excel, Outlook), Google Workspace, and data entry tools.
• Experience with QuickBooks or similar accounting software is highly desirable.
• Excellent organizational skills with the ability to prioritize tasks effectively. i
• Strong communication skills in English; bilingual abilities are a plus for serving diverse clientele.
• Previous experience as a receptionist or personal assistant is preferred.
• Attention to detail for proofreading documents and ensuring accuracy in all correspondence.
• Time management skills that enable efficient handling of multiple responsibilities simultaneously. Join us as an Administrative Assistant and become an essential part of a vibrant team dedicated to excellence! Your enthusiasm, organizational prowess, and customer service expertise will help foster a welcoming environment while supporting our operational goals. We value proactive professionals eager to grow their career in a supportive setting where their contributions truly make a difference!

Pay: $15.00 - $16.00 per hour

Work Location: In person