Administrative Assistant

Job Title: Administrative Assistant

Department: Operations Reports To: Community Manager

Essential Duties and Responsibilities include the following. Other duties may be assigned.

• Prepare spreadsheets, reports, meeting agendas, and correspondence.
• Maintain digital and physical filing systems.
• Use designated software required for booking and rental management.
• Collect and deposit checks where applicable.
• Ensure customer service and satisfaction.
• Track important deadlines, compliance items, and reporting dates.
• Coordinate calendars and schedule meetings, appointments, and training.
• Support regional audits, inspections, and operational reviews.
• Follow up with vendors and ensure timely document submissions.
• Assist with onboarding and document collection for new employees.
• Maintain confidentiality in handling sensitive resident and employee data.
• Provide regular administrative updates to the Community Manager.
• Performs other duties, as needed.

Supervisory Responsibilities This job has no supervisory responsibilities.

Qualifications To perform this job successfully: an individual must be able to perform each essential duty satisfactorily.

The requirements listed below are representative of the knowledge, skill, and/or ability required.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Regular attendance is required. Education and/or Experience Other Skills and Abilities Provide high-level administrative support to the Community Manager, ensuring consistent documentation, scheduling, and coordination of office operations.

Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Pay: $15.00 - $20.00 per hour

Work Location: In person