Administrative Assistant

<Job Summary>
We are seeking a dynamic and highly organized Administrative Assistant to join our team! In this vital role, you will be the backbone of daily office operations, ensuring smooth communication, efficient management of administrative tasks, and exceptional support to staff and clients alike. Your energetic approach and attention to detail will help foster a productive and welcoming environment. This paid position offers an exciting opportunity to develop your office management skills while contributing to a thriving organization committed to excellence.

<Duties>

• Manage front desk responsibilities, greeting visitors and directing them appropriately with professional phone etiquette
• Operate multi-line phone systems, handle incoming calls, and provide prompt customer support or assistance as needed
• Perform data entry, maintain accurate filing systems, and ensure all documents are proofread for clarity and accuracy
• Utilize Microsoft Office Suite and Google Workspace tools for document creation, editing, and collaboration
• Schedule appointments, manage calendars, and coordinate meetings to optimize time management for staff and executives
• Assist with bookkeeping tasks using QuickBooks or similar accounting software to support basic financial record-keeping
• Support office management duties including supply inventory, organization of files, and maintaining a clean, efficient workspace
• Provide clerical support such as photocopying, faxing, mailing, and preparing reports or presentations for meetings

<Skills>

• Proven experience in office administration or clerical roles with strong organizational skills
• Proficiency in Microsoft Office (Word, Excel, PowerPoint), Google Workspace (Docs, Sheets), and basic computer literacy
• Excellent phone etiquette with experience managing multi-line phone systems and providing customer service or support
• Bilingual abilities are highly valued to assist diverse client needs effectively
• Strong typing skills with attention to detail for proofreading documents and data entry tasks
• Knowledge of office management procedures including filing systems and calendar management
• Experience with bookkeeping software like QuickBooks or similar platforms is a plus
• Ability to handle sensitive information discreetly with professionalism and confidentiality
• Effective time management skills to prioritize tasks efficiently in a fast-paced environment
• Personal assistant or medical/dental receptionist experience is advantageous but not required

Join us as an Administrative Assistant and become an essential part of a vibrant team dedicated to operational excellence! Your proactive attitude and organizational prowess will help us deliver outstanding service while advancing your career in a supportive environment.

Pay: From $18.00 per hour

Work Location: In person