Administrative Assistant

Help us redefine what is possible and make a positive impact in the lives of individuals with Autism! Bittersweet, Inc. is a non-profit organization that provides residential, vocational, and recreational services to individuals with autism. Bittersweet Farms is seeking an?Executive Assistant?to work full-time at our Whitehouse location. The Administrative Assistant will provide executive-level administrative support to the Executive Director and Assistant Executive Director. This position provides a wide range of services in the areas of liability insurance support, board meetings, benefit compliance filings, and additional high-level administrative functions. This position will also work in office administration support.
Qualified candidates will possess an exceptionally high energy level with demonstrated success in a fast-paced environment, experience with professional administrative support, benefits administration, and a valid driver’s license with eligibility to be insured by Bittersweet. Experience in supervision and executive board functions a plus. The desired person will be positive, energetic, and customer-service focused. Strong organizational, analytical, communication and problem-solving skills are needed to succeed.

Responsibilities:

• Responsible for employee benefit administration and benefit compliance filings
• Assist with travel and meeting arrangements
• Maintain reception area and inventory by complying with procedures, rules, and regulations
• Administrative tasks and support in preparation for and at the Board of Director meetings
• Provide administrative support to the Executive Director and Assistant Executive Director
• Creation and review of contracts and management of contract database for the organization
• Assist with liability insurance and contract database management support functions
• Must posses a valid driver license with eligibility to be insured

Skills:

• Exceptional oral communication as demonstrated through daily interaction with participants and co-workers
• Excellent written communication
• Concern for accuracy and detail
• Posses strong math and analytical skills
• Ability to handle and maintain confidential information
• Actively demonstrate computer skills in regard to Microsoft Office Suite and HR Software

Education / Experience:

• Associate's degree is required
• 1 - 2 years experience as a professional administrative support
• 1 - 2 years experience in employee benefit administration
• Must be a notary public, or willing to become one
• Proficient in Microsoft Office Suite; experience with Provider Pro Software Series or other HRIS/benefit administration database

Physical Demands:

• Position will sit on a regular basis, with ability to stand as needed
• Reaching above shoulder heights, below waist, or lifting as required to file documents or store materials throughout the work day. Proper lifting techniques required.
• Operate standard office equipment
• May include lifting up to 25 pounds for files, computer printouts on occasion

Benefits / Compensation:

• Status: Non-Exempt- $18.00-$22.00 per hour (determined by degree and experience)
• Benefit package: Includes medical, dental, vision, paid disability and life insurance, personal time off, 401K with company match, EAP program, ERN program with success coach, payday advance program, and 11 paid holidays.