Administrative Assistant

Role Summary

An Administrative Assistant with HR duties supports daily office operations while assisting with basic human resources functions such as onboarding, employee records, and compliance. This role ensures smooth administrative workflows and helps maintain an organized, compliant, and employee-friendly workplace.

Key ResponsibilitiesAdministrative Duties

• Manage front office operations, including phones, emails, and general inquiries
• Maintain organized filing systems for administrative and personnel documents
• Order and track office supplies and equipment
• Assist with recruitment coordination (job postings, interview scheduling)
• Prepare and organize new hire onboarding paperwork
• Maintain employee personnel files in compliance with company policies
• Track licenses, certifications, and expiration dates (for compliance purposes)
• Assist with timekeeping and PTO tracking
• Support employee training records and in-service documentation
• Help maintain HR policies, forms, and compliance documentation
• Assist with background checks, employment verifications, and onboarding tasks

Qualifications

• Proven office experience with strong clerical skills including data entry, filing, and document proofreading.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace applications, and general computer literacy.
• Excellent organizational skills with the ability to multitask efficiently in a fast-paced environment.
• Bilingual abilities are highly preferred to assist diverse client needs effectively.
• Knowledge of office management practices such as supply inventory control and equipment maintenance.
• Strong time management skills with the ability to prioritize tasks independently.

Work Location: In person