Administrative Assistant

<Job Overview>
We are seeking a dynamic and highly organized Administrative Assistant to join our team! This vital role offers the opportunity to support daily office operations, enhance communication flow, and ensure a smooth and efficient workplace environment. The ideal candidate will bring enthusiasm, attention to detail, and a proactive attitude to handle a variety of administrative tasks with professionalism and energy. If you thrive in a fast-paced setting and enjoy providing exceptional support, this position is perfect for you!

<Duties>

• Manage front desk responsibilities, greeting visitors and directing them appropriately with friendly professionalism
• Operate multi-line phone systems, answer inquiries, and route calls efficiently using excellent phone etiquette
• Perform data entry, maintain accurate filing systems, and manage document proofreading to ensure clarity and precision
• Utilize Microsoft Office Suite and Google Workspace tools for document creation, scheduling, and communication management
• Oversee calendar management for team members, scheduling appointments, meetings, and reminders with strong organizational skills
• Handle office management tasks such as supply inventory, equipment maintenance, and general administrative support
• Provide customer service support by assisting clients or visitors with inquiries and ensuring a positive experience

<Skills>

• Proven experience in office management or administrative roles with strong clerical skills
• Proficiency in computer literacy including Microsoft Office (Word, Excel, Outlook) and Google Workspace applications
• Familiarity with QuickBooks for bookkeeping or basic financial record-keeping is a plus
• Excellent organizational skills with the ability to prioritize tasks effectively and manage time efficiently
• Strong typing skills combined with attention to detail for data entry and proofreading tasks
• Bilingual abilities are highly desirable to support diverse client needs
• Knowledge of front desk operations, multi-line phone systems, and phone etiquette standards
• Experience as a dental or medical receptionist or personal assistant is advantageous for understanding specialized workflows
• Customer service expertise with a friendly demeanor and professional communication style
• Ability to handle confidential information discreetly while maintaining high levels of accuracy in all tasks

Join us in creating an energetic workplace where your organizational talents will shine! We value proactive individuals who are eager to contribute their skills in a supportive environment. This paid position offers an exciting opportunity to develop your career while making a meaningful impact every day.

Job Type: Full-time

Pay: $13.00 - $15.00 per hour

Work Location: In person