Administrative Assistant

Overview
We are seeking a dynamic and highly organized Administrative Assistant to join our team! This vital role offers the opportunity to support daily office operations, enhance workflow efficiency, and provide exceptional customer service. As the backbone of our administrative functions, you will manage a variety of clerical tasks, coordinate schedules, and ensure the smooth running of our office environment. Your energetic approach and attention to detail will help foster a productive and welcoming workplace. This paid position is perfect for someone eager to grow their career in office management and administrative support.

Responsibilities

• Manage front desk operations, greeting visitors and directing them appropriately with professional phone etiquette.
• Operate multi-line phone systems efficiently, handling inquiries and routing calls promptly.
• Maintain organized filing systems, data entry, and document proofreading to ensure accuracy and accessibility.
• Utilize Microsoft Office Suite and Google Workspace tools for correspondence, reports, and scheduling.
• Assist with calendar management, appointment setting, and coordinating meetings for staff members.
• Perform clerical duties such as copying, scanning, faxing, and maintaining office supplies inventory.
• Provide exceptional customer support via phone, email, or in person while maintaining a friendly and professional demeanor.
• Support bookkeeping activities using Odoo & QuickBooks
• Handle general office management tasks including organizing files, managing incoming correspondence, and supporting team members with personal assistant duties if required.
• Ensure efficient office operations by implementing organizational systems that enhance productivity.

Experience

• Previous office experience or administrative support roles demonstrating strong organizational skills.
• Familiarity with office management software such as Microsoft Office (Word, Excel, Outlook), Google Workspace (Gmail, Calendar), and QuickBooks is highly desirable.
• Proven ability to handle multi-line phone systems with professionalism and courtesy.
• Bilingual skills are a plus to assist diverse client needs effectively.
• Experience in clerical tasks such as data entry, filing, proofreading, and calendar management.
• Knowledge of customer service principles combined with excellent phone etiquette.
• Personal assistant or medical/dental receptionist experience is beneficial but not required; a willingness to learn is essential.
• Strong time management skills with the ability to prioritize tasks efficiently in a fast-paced environment. Join us in creating an organized, supportive atmosphere where your skills can shine! We value energetic professionals dedicated to delivering outstanding administrative support while fostering a positive workplace culture.

Pay: $20.00 - $24.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Flexible schedule
• Health insurance
• Paid time off
• Vision insurance

Application Question(s):

• Do you have a valid drivers license?

Experience:

• Office management: 3 years (Preferred)

Work Location: In person