Administrative Assistant

ADMINISTRATIVE ASSISTANT

• Full-time
• Department: Administration
• Office: San Diego, California

About Us

McParlane & Associates, Inc. (MPA) is a dynamic, multi-disciplinary engineering firm with a passion for creating opportunities for our people to be successful. With offices in San Diego (headquarters) and Lake Forest, we deliver innovative engineering solutions for commercial projects throughout California and beyond.

For over 35 years, we’ve built not only a reputation for excellence but also a culture we’re truly proud of. At MPA, we work hard, but we also make it a priority to have fun along the way. From team lunches and office celebrations to community events and a healthy dose of humor, we value the relationships we build inside and outside the office just as much as the projects we deliver. Our core values—attention to detail, client satisfaction, dependability, communication, and continuous improvement—guide everything we do.

If you’re an energetic, organized, and people-focused professional who enjoys being part of a lively and supportive team, you’ll fit right in here.

What You’ll Bring

• 1+ years relevant office experience
• Proficient in Microsoft Office applications (Word, Excel, Outlook, PowerPoint, Teams)
• Strong written and verbal communication skills
• Strong organization skills
• Strong prioritization skills
• Must be a team player who enjoys working with others

Outgoing personality

Key Responsibilities

• Office Maintenance: Keep the office clean, organized, and professional. Manage vendor relationships for maintenance, repairs, janitorial services, and contracts.
• Reception & Front Desk: Answer and route calls, greet visitors, and manage voicemail.
• Document Preparation & Technical Typing: Utilize strong typing and Microsoft skills to create documents, forms, and templates consistent with the MPA brand.
• Meeting Support: Set up and clean meeting/conference rooms. Coordinate Lunch & Learns, including ordering food, managing food restrictions, and sending invites.
• Calendar Management: Oversee MPA’s corporate calendar (birthdays, anniversaries, events) and maintain department/office public folders.
• Errands: Assist with running outside office errands as needed (reliable transportation is a must).
• Supplies & Inventory: Order and track office and janitorial supplies; maintain inventory lists.
• Mail & Shipping: Handle postage and shipping needs.
• Engineering Schedule: Update weekly schedules (Bluebeam knowledge a plus) in coordination with engineers and project managers.
• Onboarding/Offboarding: Assist with setting up workstations for new hires and preparing spaces for departing employees.
• Scanning & Filing: Manage weekly AP/AR scanning and electronic filing with strict confidentiality.

Compensation & Benefits

• $21–$24/hour (based on experience)
• 401(k) with partial company match
• Medical and dental insurance
• Paid vacation, holidays, and sick time
• A supportive, fun-loving team that enjoys celebrating wins together
• One hybrid/remote work day per week

Job Type: Full-time

Pay: $21.00 - $24.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible schedule
• Health insurance
• Paid time off
• Professional development assistance

Experience:

• Microsoft Office: 3 years (Required)

Work Location: In person