Administrative Assistant

Job Overview
We are seeking a dynamic and highly organized Administrative Assistant to join our team! This vital role offers an exciting opportunity to support daily office operations, streamline administrative processes, and enhance overall efficiency. As an energetic and proactive member of our team, you will work closely and report directly to two regional managers. Both attend to different accounts. You will manage scheduling and correspondence, and ensure that our offices runs smoothly. Your positive attitude, excellent communication skills, and strong organizational abilities will contribute significantly to our workplace environment and success.

Duties

• Answer phone calls and emails promptly, directing calls efficiently and courteously using proper phone etiquette
• Manage calendar appointments, meetings, and scheduling for staff members with precision and attention to detail
• Handle data entry tasks accurately using computer skills in Microsoft Office, Google Workspace, and other relevant software
• Maintain organized filing systems—both digital and physical—to ensure quick retrieval of documents
• Perform clerical duties such as proofreading correspondence, preparing reports, and managing incoming/outgoing mail
• Support bookkeeping activities working closely with our accounting department to assist with invoicing and expense tracking
• Assist with office management tasks including supply inventory and general administrative support
• Provide excellent customer service by addressing inquiries via phone or email professionally and efficiently
• Support personal assistant tasks such as special project coordination when needed
• Maintain confidentiality of sensitive information while demonstrating strong organizational skills and time management

Skills

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications
• Strong computer literacy with experience in data entry, filing systems, and document proofreading
• Excellent organizational skills with the ability to prioritize tasks effectively in a fast-paced environment
• Exceptional phone etiquette skills with experience managing multi-line phone systems and providing customer support
• Prior office management or administrative experience is preferred; familiarity with medical receptionist roles is a plus
• Personal assistant experience or calendar management skills are beneficial for supporting executives or teams
• Strong typing skills to ensure efficient document preparation and correspondence handling
• Ability to handle clerical responsibilities such as filing, data entry, proofreading, and record keeping accurately
• Excellent time management skills to juggle multiple priorities while maintaining attention to detail

Join us in a role where your organizational talents will shine! We value energetic professionals who thrive on supporting others through exceptional administrative service. This paid position offers an engaging environment where your skills will directly contribute to our operational success.

Job Type: Full-time

Pay: $21.00 - $26.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Health savings account
• Paid time off
• Vision insurance

Work Location: In person