Administrative Assistant

Overview

Join our dynamic team as an Administrative Assistant and become the backbone of our office operations! This energetic role is perfect for someone who thrives in a fast-paced environment, loves organizing, and enjoys providing exceptional support to ensure the smooth functioning of daily activities. As an integral part of our organization, you will manage administrative tasks, facilitate communication, and help create a welcoming atmosphere for both staff and visitors. Your proactive approach and attention to detail will contribute significantly to our team’s success and efficiency.

Duties

• Manage front desk responsibilities, including greeting visitors, answering multi-line phone systems, and directing calls with professional phone etiquette
• Perform data entry, maintain filing systems, and ensure accurate document management using Microsoft Office, Google Workspace, and other office software
• Coordinate calendar management and meetings for team members and executives
• Handle clerical tasks such as proofreading documents, preparing reports, and managing correspondence
• Support basic office management duties like personal assistant tasks, or office organization initiatives
• Provide excellent customer service by assisting clients or visitors with inquiries and offering support
• Assist with preparing advisors for annual reviews by collecting needed documents from clients

Skills

• Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace tools
• Excellent organizational skills with the ability to multitask efficiently in a busy collaborative environment
• Demonstrated experience in office management, clerical work, or administrative support roles
• Effective phone etiquette skills with experience operating multi-line phone systems
• Bilingual abilities to communicate clearly with diverse clients and team members
• Exceptional time management skills to prioritize tasks effectively and meet deadlines
• Attention to detail for proofreading documents and maintaining accurate records
• Previous experience as a receptionist—financial—considered a plus but not required
• Personal assistant experience or office experience that showcases your ability to support leadership teams

Join us in creating an organized, welcoming environment where your skills make a real difference! This paid position offers the opportunity to grow your career while supporting a vibrant team dedicated to excellence.

Pay: $15.00 - $20.00 per hour

Work Location: In person