Administrative Assistant

Job Summary
We are seeking a highly organized and professional Administrative Assistant to support our office operations. The ideal candidate will possess strong office management skills, excellent communication abilities, and proficiency with various computer applications. This role is vital in maintaining smooth daily operations, providing exceptional customer service, and ensuring efficient administrative workflows. The position offers an opportunity to work in a dynamic environment where attention to detail and multitasking are essential.

Duties.

• Answer the telephone, transfer calls, take and deliver messages.
• Greet visitors and guest and provide direction and/or connection to the right person.
• Enter daily census into computer system, prepare reports, and submit end of month summary to Administrator.
• Ensure there is an ample supply of forms used and make copies as needed. Maintain business office supplies, and order supplies as necessary, keeping within budget.
• Provide clerical support to include: typing, filing, copying, data entry, and record keeping to the Administrator and other Directors, and Nursing Staff.
• Receive and distribute mail and insure outgoing mail is mailed daily.
• Meet with new employees to complete initial paperwork.
• Create and maintain personnel files and ensure confidentiality of files.
• Obtain the licenses and proof of liability insurance (as appropriate) of professional and contractor staff, and ensure licenses are current and filed in personnel or business files.
• Develop system of organization of records and file maintenance; and ensure organized maintenance of system.
• Complete the date processing of applicable documentation forms.
• Attend in-service trainings, applicable staff development events, and staff meetings.
• Perform other duties as assigned by the Administrator.

Skills

Best practice in business office and record management; effective supervision & training techniques; maintenance of employee records; third party reimbursement practices & procedures, computer operations; data entry; report writing; ability to produce accurate and timely work; effective written, oral, and interpersonal skills; ability to maintain confidentiality; effective problem solving skills; organized skill; ability to prioritize.

This position provides a vital support role within our organization by ensuring efficient administrative processes while delivering outstanding service to clients and staff alike.

Pay: $13.00 - $16.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person