Administrative Assistant

Overview
We are seeking a dynamic and highly organized Administrative Assistant to join our team! This vital role offers an exciting opportunity to support daily office operations, enhance workflow efficiency, and provide exceptional customer service. The ideal candidate will bring a proactive attitude, excellent communication skills, and a passion for maintaining a well-organized work environment. Join us and be part of a vibrant team dedicated to excellence and growth!

Duties

• Manage front desk operations, greeting visitors and directing them appropriately with professional phone etiquette
• Operate multi-line phone systems to handle incoming calls efficiently and route messages accurately
• Perform data entry, filing, and document proofreading to ensure accuracy and organization of records
• Utilize Microsoft Office Suite and Google Workspace tools for scheduling, correspondence, and report preparation
• Support office management tasks such as calendar management, appointment setting, and supply inventory oversight
• Assist with bookkeeping tasks using QuickBooks or similar accounting software for basic financial record-keeping
• Provide customer support by addressing inquiries promptly and maintaining positive interactions with clients and vendors

Requirements

• Proven experience in an office environment with strong clerical skills and organizational abilities
• Proficiency in computer literacy including Microsoft Office, Google Workspace, data entry, and basic bookkeeping software such as QuickBooks
• Excellent phone etiquette skills with experience managing multi-line phone systems
• Bilingual abilities are highly desirable to serve diverse client needs effectively
• Prior experience as a receptionist or personal assistant is preferred, especially in medical or dental settings
• Strong time management skills with the ability to prioritize tasks efficiently in a fast-paced environment
• Attention to detail for proofreading documents, managing files, and maintaining accurate records
• Demonstrated ability to handle customer service interactions professionally and courteously

Join our team today to enjoy a rewarding work environment where your organizational talents make a real difference! We are committed to fostering an inclusive workplace that values your skills, supports your growth, and recognizes your contributions.

Pay: $23.50 - $28.09 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: On the road