Administrative Assistant

Job Overview
We are seeking a dynamic and highly organized Administrative Assistant to join our team! This vital role offers the opportunity to support daily office operations, streamline administrative processes, and ensure a smooth workflow across departments. The ideal candidate will bring enthusiasm, exceptional organizational skills, and a proactive attitude to help keep our office running efficiently. As an integral part of our team, you will handle a variety of clerical tasks, manage communication channels, and provide outstanding customer service in a fast-paced environment. This paid position is perfect for someone eager to grow their career in office management and administrative support.

Duties

• Manage front desk operations, greeting visitors and directing them appropriately with professionalism and warmth
• Operate multi-line phone systems, answer inquiries, and route calls efficiently using excellent phone etiquette
• Perform data entry and maintain accurate records using Microsoft Office, Google Workspace, and other office software
• Organize and file documents systematically, ensuring easy retrieval and confidentiality of sensitive information
• Support calendar management by scheduling appointments, meetings, and coordinating events with attention to detail
• Assist with bookkeeping tasks using QuickBooks or similar accounting software to track expenses and invoices
• Provide customer support by addressing inquiries promptly and professionally via phone or email
• Handle clerical duties such as proofreading documents, managing correspondence, and preparing reports
• Support office management activities including supply inventory, equipment maintenance, and general administrative tasks

Skills

• Proven experience in office administration or clerical roles with strong organizational skills
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications
• Familiarity with QuickBooks for bookkeeping and financial record-keeping
• Excellent computer literacy with the ability to adapt to new software quickly
• Strong communication skills with the ability to demonstrate excellent phone etiquette; bilingual abilities are a plus
• Experience managing multi-line phone systems and front desk responsibilities in a professional setting
• Exceptional time management skills to prioritize tasks effectively in a busy environment
• Attention to detail for proofreading documents, data entry accuracy, and filing systems
• Previous experience as a medical or dental receptionist or personal assistant is advantageous but not required
• Knowledge of office management principles including calendar management and office organization techniques

Join us in creating an energetic workplace where your organizational talents will shine! We are committed to fostering an inclusive environment that values your contributions. This paid role offers valuable experience supporting diverse administrative functions while helping us deliver exceptional service every day.

Pay: $12.00 - $15.00 per hour

Benefits:

• Dental insurance
• Health insurance

Work Location: In person