Administrative Assistant

Job Summary
We are seeking a dynamic and highly organized Administrative Assistant to join our team! In this vital role, you will be the backbone of our office operations, ensuring smooth daily functions and providing exceptional support to staff and clients alike. Your energetic approach and attention to detail will help create an efficient, welcoming environment where everyone can thrive. This paid position offers an exciting opportunity to develop your office management skills while contributing to a vibrant team dedicated to excellence.

Responsibilities

• Manage front desk operations, greeting visitors and directing them appropriately with professional phone etiquette.
• Operate multi-line phone systems efficiently, handling inquiries and routing calls with clarity and friendliness.
• Maintain organized filing systems, both physical and digital, including data entry, document proofreading, and record keeping.
• Support calendar management by scheduling appointments, meetings, and coordinating events using Google Workspace and Microsoft Office tools.
• Assist with bookkeeping tasks such as invoicing, expense tracking, and basic QuickBooks entries to ensure accurate financial records.
• Provide exceptional customer service by responding promptly to inquiries via phone or email, supporting clients and staff with professionalism.
• Perform clerical duties such as photocopying, faxing, mailing, and managing office supplies to keep the workspace efficient and well-stocked.

Qualifications

• Proven experience in office management or administrative support roles with strong organizational skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications.
• Excellent computer literacy with the ability to learn new software quickly.
• Strong typing skills combined with keen proofreading abilities for document accuracy.
• Experience handling multi-line phone systems and practicing effective phone etiquette.
• Bilingual abilities are highly desirable to support diverse client needs.
• Previous experience in customer service or as a receptionist (dental or medical receptionist experience is a plus).
• Familiarity with clerical tasks such as filing, data entry, calendar management, and bookkeeping using QuickBooks or similar tools.
• Exceptional time management skills with the ability to prioritize tasks efficiently in a fast-paced environment. Join us in creating a positive impact through your organizational talents! This role offers a fulfilling opportunity for those passionate about supporting teams and enhancing office productivity while developing valuable skills for future growth.

Pay: $18.50 - $21.50 per hour

Work Location: Hybrid remote in Altoona, WI 54720