Administrative Assistant

Overview
Join our dynamic team as an Administrative Assistant and become the vital backbone of our office operations! This energetic role offers the opportunity to support daily administrative functions, enhance office efficiency, and provide exceptional customer service. If you thrive in a fast-paced environment, possess strong organizational skills, and enjoy multitasking, this position is perfect for you. We are committed to fostering a positive work environment where your skills in office management, communication, and technology can shine.

Responsibilities

• Manage front desk duties, greeting visitors and directing them appropriately with professional phone etiquette
• Operate multi-line phone systems to handle inquiries efficiently and route calls accurately
• Maintain organized filing systems, data entry, and document proofreading to ensure accuracy and accessibility
• Use Microsoft Office Suite and Google Workspace tools for preparing reports, correspondence, and presentations
• Support calendar management and schedule appointments or meetings for staff members
• Assist with bookkeeping tasks using QuickBooks or similar accounting software to track expenses and invoices
• Provide customer support through friendly interactions, addressing inquiries promptly and professionally
• Perform clerical tasks such as photocopying, scanning, mailing, and maintaining office supplies

Requirements

• Proven office management or administrative experience with a strong background in clerical duties
• Excellent computer literacy including proficiency in Microsoft Office (Word, Excel, PowerPoint) and Google Workspace (Gmail, Calendar)
• Strong organizational skills with the ability to prioritize tasks effectively and manage time efficiently
• Experience handling multi-line phone systems and demonstrating professional phone etiquette
• Bilingual abilities are highly desirable to serve diverse clients and team members effectively
• Knowledge of QuickBooks or bookkeeping experience is a plus for financial tasks
• Previous roles such as dental receptionist, medical receptionist or personal assistant experience are advantageous
• Ability to perform data entry accurately with high attention to detail; familiarity with proofreading is beneficial
• Demonstrated customer service skills with a friendly attitude and excellent communication abilities

This paid position offers an engaging environment where your administrative expertise will make a meaningful impact. We value proactive team players who are eager to contribute their skills in office management, customer support, and organization. If you're ready to bring energy and precision to our team, we encourage you to apply!

Pay: From $15.00 per hour

Work Location: In person