Administrative Assistant

Office equipment:

o Surplus process of equipment – this could be taking equipment to surplus to be used elsewhere or heavy trash

o Managing supplies in general around the office (extra, layoffs, etc.)

o Office furniture and desk chair orders – ordering, procurement

· Office supplies:

o Ordering, managing and keeping organized

o Copier maintenance and toner supply

o Organize semi-annual office clean up

o Assist Finance with asset management review

o Assist staff with administrative questions and internal processes (backup to Alley)

o Coordinate with Alley to configure workspace and meeting logistics

· Meeting Space & Facility Coordination

o Manage two conference room reservation calendars

o Coordinate meeting space reservations

o Ensure rooms are available and prepared for meetings

o Troubleshoot scheduling conflicts

· Staff Onboarding Support

o Support onboarding coordination for new staff members

o Assist with workspace setup and office logistics

o Help new employees navigate office procedures and resources

· Serve as Backup to Executive Assistant

o Calendar coordination support

o Meeting preparation assistance

o Document preparation and administrative tasks