Administrative Assistant

Your Tasks:

• Administrative Assistant plays a key part of the Sales organization, supporting the flow of both technical and commercial information across the team. You’ll work closely with Sales, Application Engineering, and leadership to keep operations organized, efficient, and moving forward.
• Maintain organization of the Sales office, including supplies, equipment, and marketing materials
• Prepare and format letters, presentations, reports, and proposals for the Sales team
• Support RFQ and proposal processes using vendor portals and internal systems
• Assist with filing and maintaining project documentation, including confidential materials
• Coordinate and schedule meetings, manage calendars, and support internal communications
• Review and verify department expense reports and timesheets for accuracy
• Coordinate travel arrangements and track vacation schedules for the team
• Maintain key data and documentation for Application Engineering activities
• Assist with customer-facing activities such as organizing meetings, lunches, and events
• Generate and support reporting through Salesforce and CRM tools
• Provide light administrative IT support as needed
• Administer company uniform program and order safety equipment (PPE)
• Support drawing/document handling (plotting) as needed
• Perform additional administrative and coordination tasks as needed

Your Skills:

• High School Diploma required; Associate Degree preferred
• 2+ years of experience in an administrative or office manager role
• Strong proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Experience with Salesforce or CRM systems preferred
• Excellent written and verbal communication skills
• Strong organization and time management skills with ability to multitask
• Ability to work in a fast-paced, changing environment with a positive attitude
• High attention to detail and ability to maintain confidentiality
• Team-oriented mindset with a willingness to support multiple stakeholders
• Self-starter who can manage tasks independently and solve problems professionally

• Adaptable and comfortable working in a learning-focused organization