Administrative Assistant

We are seeking a proactive, detail-oriented Administrative Assistant to provide high-level support across executive administration and project coordination.
This role requires someone who can manage schedules, coordinate projects, Communicate with Clients, Internal Teams.

Key Responsibilities:

• Manage and maintain calendars, schedules, and appointments.
• Assist in planning, coordinating, and tracking project timelines, milestones, and deliverables.
• Prepare, edit, and maintain project documentation, reports, presentations, and correspondence.
• Serve as a liaison between executives, internal teams, clients, and vendors.
• Track deadlines, dependencies, and follow-ups across multiple projects.
• Implement and maintain organized office and digital filing systems for projects and administrative tasks.
• Support process improvements to enhance efficiency and accountability across projects and operations.
• Handle confidential and sensitive information with discretion.

Qualifications:

• Proven experience in administrative support or project coordination, preferably in a fast-paced or high-level environment.
• Strong organizational, multitasking, and time management skills.
• Experience with project management tools (e.g., Asana, Trello, Monday.com, or similar).
• Excellent written and verbal communication skills.
• Proactive, detail-oriented, and capable of managing multiple priorities independently.
• Professional demeanor and ability to work collaboratively with diverse teams.

What We Offer:

• Competitive salary and benefits.
• Opportunities for career growth in project management and operations.
• A collaborative, fast-paced work environment where your contributions make a direct impact.

Job Type: Full-time

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Experience:

• Executive administrative support: 1 year (Preferred)
• project coordination: 1 year (Preferred)

Ability to Commute:

• Brooklyn, NY 11214 (Required)

Work Location: In person