Administrative Assistant

Location: Springfield, OR (Onsite)

Job Type: Full-Time, Non-Exempt

Compensation: $16-$20/hr

About Us

FPW Media is a fast-growing, full-service creative agency specializing in branding, video production, graphic design, web development, and marketing. With a team of 40+ professionals, we are committed to delivering high-quality, strategic solutions for our clients. Our collaborative and innovative environment fosters creativity, efficiency, and professional growth.

Job Overview

We are seeking a professional and highly organized Administrative Assistant to support our office operations and provide administrative support across multiple departments, with a focus on human resources and office management. This role serves as the primary point of contact for visitors, calls, and inquiries, ensuring smooth day-to-day office functions while maintaining confidentiality and attention to detail.

Key Responsibilities

• Front Desk & Office Support: Manage incoming calls, greet visitors, and oversee office organization.
• Special Projects: Handle confidential information, maintain digital and physical filing systems, and support company-wide initiatives.
• Office Inventory & Purchasing: Assist in maintaining office inventory, office restocking, and purchasing necessary office items.
• Administrative Assistance: Prepare reports, presentations, and internal communications.
• Human Resources Support: Assist with recruitment efforts, onboarding processes, and maintaining employee records.
• Vendor & Client Coordination: Support contract administration and service agreements.
• Event & Engagement Planning: Assist in organizing company events, recurring employee perks, and office initiatives.
• Financial & Recordkeeping Support: Process invoices, reconcile office expenses, and manage company subscriptions.
• Government Bid & Contract Research: Identify and research government bid and contract opportunities, ensuring alignment with company services and coordinating with internal teams for evaluation and potential submission.

Qualifications & Requirements

• Minimum (1) year of administrative experience and (2) years of customer service experience.
• Strong verbal and written communication and organizational skills.
• Proficiency in Mac platforms and G-Suite software.
• Ability to handle confidential information with discretion.
• Exceptional multi-tasking abilities in a fast-paced environment.
• Professional, reliable, and detail-oriented with strong problem-solving skills.
• Onsite presence required – this is not a remote position.
• Valid driver’s license required.

Preferred Qualifications

• Basic accounting knowledge.
• Associate’s degree in Marketing, Business, or a related field.
• Experience in marketing or similar creative service industries.
• Ability to speak one or more languages.

What We Offer

• Comprehensive Benefits Package – including 100% employer-paid Health & Vision Insurance.
• 401K Matching – Invest in your future with company contributions.
• Growth & Professional Development – Work in a dynamic, creative environment with opportunities for advancement.
• Join our team and be part of an innovative, fast-paced environment where your skills make a difference!

Pay: $16.00 - $20.00 per hour

Benefits:

• 401(k) matching
• Health insurance
• Paid time off
• Professional development assistance
• Vision insurance

Application Question(s):

• Are you able to work fully onsite for this position?

Ability to Commute:

• Springfield, OR 97478 (Required)

Ability to Relocate:

• Springfield, OR 97478: Relocate before starting work (Required)

Work Location: In person