Administrative Assistant

Overview:

Privately held real estate development and property management firm located in San Carlos is looking for a full-time administrative assistant.

Qualifications:

• Must have worked with accounts receivables and understand accounting basics
• Excellent customer service and interpersonal skills
• Proficient in Microsoft Word and Excel
• Knowledge of Sage software a plus
• Enjoy taking the initiative and solving problems
• Must be organized, detail orientated and able to multitask
• Excellent written and verbal communications skills
• Basic clerical knowledge such as record keeping and filing
• Ability to work independently
• Must like working with people and have a sense of humor!

Responsibilities:

• Verify and input monthly accounts receivable data into accounting system
• Track and follow-up on accounts receivable issues
• Maintain lease and tenant database
• Assist property managers with tenant relations
• Coordinate vendors and/or contractors
• Assist in drafting, organizing and inputting lease documents into database
• Answer and direct phone calls
• Provide general administrative support
• Reply to email, telephone, or face to face inquiries
• Receive, sort, and distribute mail
• Maintain contact lists
• Provide general support to visitors
• Produce and distribute correspondence memos, letters, faxes, and forms
• Maintain supplies inventory by checking stock to determine inventory level
• Maintain filing system
• Additional tasks as needed

Schedule: In-office.

Requirements: Must pass criminal background check, drug test and credit check.

Job Type: Full-time

Pay: $30.00 - $32.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Experience:

• Administrative: 1 year (Preferred)

Work Location: In person