Administrative Assistant

Job Overview
We are seeking an energetic and detail-oriented Administrative Assistant to join our dynamic team. This vital role offers an exciting opportunity to support daily office operations, enhance organizational efficiency, and provide exceptional customer service. The ideal candidate will be proactive, highly organized, and possess strong communication skills, ensuring smooth administrative workflows and a welcoming environment for visitors and staff alike. This paid position is perfect for someone eager to grow their office management expertise and contribute to a positive workplace culture.

Responsibilities

• Manage front desk duties, greeting visitors and directing them appropriately with professional phone etiquette
• Operate multi-line phone systems efficiently, handling inquiries and routing calls accurately
• Perform data entry, maintain filing systems, and ensure all records are organized and accessible
• Assist with calendar management, scheduling appointments, meetings, and reminders using Microsoft Office and Google Workspace tools
• Support bookkeeping tasks using QuickBooks or similar accounting software, including invoicing and expense tracking
• Provide excellent customer support by addressing inquiries promptly via phone or email, ensuring a positive experience
• Conduct proofreading of documents to maintain high-quality communication standards
• Handle clerical tasks such as photocopying, scanning, and mailing correspondence as needed
• Maintain office supplies inventory and coordinate with vendors for procurement when necessary
• Support office management activities to improve operational efficiency and team collaboration

Experience

• Prior office experience in administrative or clerical roles is highly preferred
• Proven experience managing multi-line phone systems and front desk operations
• Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace (Gmail, Calendar), and data entry skills
• Bilingual abilities are a plus to assist diverse clients and team members effectively
• Demonstrated organizational skills with the ability to prioritize tasks efficiently in a fast-paced environment
• Experience in customer service or customer support roles that require excellent communication skills and professionalism
• Knowledge of bookkeeping software such as QuickBooks or similar platforms is advantageous
• Previous experience as a medical or dental receptionist or personal assistant is beneficial but not required
• Ability to handle sensitive information discreetly while maintaining accuracy in proofreading and data entry tasks

Pay: $17.00 - $22.00 per hour

Benefits:

• 401(k)
• Paid time off
• Retirement plan

Work Location: In person