Administrative Assistant

About Northern Colorado Hospitalists

We are a physician-run, independently owned, and mission-driven practice comprised of over 80 providers dedicated to serving the growing population of Northern Colorado. Our independent practice model encourages innovation, strengthens accountability, and cultivates leaders committed to advancing healthcare in our community and beyond.

Our providers serve across hospitals and post-acute care settings, including inpatient rehab, skilled nursing, and assisted and independent living communities.

Our mission is to deliver innovative healthcare through exceptional teamwork, leadership, and patient care. As we continue to grow, we are looking for individuals who want to grow with us while upholding our standards of quality, compassion, and connection.

About the Role

The Admin Assistant for Acute Care operations plays a key role in shaping the experience of our physicians and advanced practice providers- from first interview through onboarding, orientation, and ongoing development.

This is a highly collaborative, detail-oriented role that sits at the center of operations, working closely with clinical leadership, HR, IT, and administrative teams. Your work will help create a seamless, organized experience for providers while building the structure needed to support continued growth.

· Primarily remote with occasional in-person responsibilities, northern CO

· Full-time position with typical work hours 8:30 – 5:00pm, Monday – Friday

If you enjoy bringing order to complex processes, supporting people in meaningful ways, and being part of a team that truly cares—this is a strong fit. This role is:

Key Responsibilities are listed below. Additionally, other duties may be required from time to time including occasional local travel for work (with mileage reimbursement).

Recruitment & Interview Coordination

• Coordinate all aspects of candidate interviews, including scheduling, travel, meals, and logistics
• Prepare and distribute interview materials (CVs, agendas, interviewer packets)
• Manage communication with candidates and interviewers before and after interviews
• Organize interview dinners, tours, and overall candidate experience
• Track interview feedback and support follow-up communication
• Process candidate reimbursements and maintain documentation

Offer & Onboarding Coordination

• Support offer letter distribution and contract execution
• Initiate onboarding once contracts are finalized
• Coordinate background checks, compliance, and HR requirements
• Partner with IT to ensure timely system access and equipment setup
• Prepare and maintain personnel files and onboarding documentation
• Coordinate communication across departments to ensure readiness for start

Orientation & Training

• Plan and execute provider orientation programs
• Create and distribute orientation schedules and agendas
• Coordinate training sessions across departments
• Ensure all required training is completed prior to first shift
• Create a welcoming, organized first-day experience

Ongoing Provider Support

• Schedule and track provider check-ins (1, 3, 6 months and beyond)
• Coordinate peer reviews and feedback collection
• Maintain documentation of provider milestones and development
• Support leadership in provider engagement and retention efforts

Performance Reviews & Feedback

• Coordinate mid-year and annual review processes
• Create and distribute surveys for peer, leadership, and self-feedback
• Compile and organize review materials for leadership
• Track completion and follow up as needed

Operational & Administrative Support

• Build and maintain tracking systems for recruitment, onboarding, and provider lifecycle milestones
• Maintain accurate documentation and support compliance efforts
• Assist with internal communication, updates, and organizational tracking
• Identify opportunities to improve workflows and create more structure across processes

Requirements & Qualifications

• Must reside in the greater Northern Colorado area
• Bachelor’s degree preferred (Healthcare Administration, Business, or related field)
• 2–5+ years in healthcare administration, HR coordination, or operations
• Strong proficiency in Microsoft Office applications. Excel required, with the ability to build tracking tools, organize data, and manage workflows.
• Valid driver’s license required for occasional local work travel
• An understanding of servant leadership, collaborative and relationship-driven
• Proven ability to manage multiple priorities and timelines
• High attention to detail and strong organizational skills
• Strong written and verbal communication skills
• Requires ability to manage tasks independently while staying connected to the team
• Detail-oriented with strong follow-through
• Comfortable building structure and improving processes
• Strong sense of ownership and accountability

Benefits and Compensation

• Competitive compensation
• Robust 401(k) match
• Medical, dental, and vision insurance — 100% employee premiums covered
• Paid vacation, sick time, and holidays
• Employer-paid long-term disability and life insurance
• Annual wellness benefit
• Donation match
• Professional development opportunities
• Collaborative, supportive culture
• Monthly social events with colleagues
• Flexible schedules to help maintain true work–life harmony

What Sets NCH Apart

At Northern Colorado Hospitalists, we are committed to creating a supportive and collaborative work environment. We value strong relationships, thoughtful communication, and a shared commitment to doing meaningful work well. NCH is an equal opportunity employer committed to fostering a workplace that celebrates diversity in all its forms. Visit our website at www.nchhealthpartners.com to learn more.

Pay: $20.00 - $21.00 per hour

Benefits:

• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Work Location: Hybrid remote in Fort Collins, CO 80528