Administrative Assistant

Administrative Assistant

Private Equity | New York City

Hybrid | Paid Overtime + Bonus

We are seeking an Administrative Assistant to join the Fund Accounting and Operations team at a leading private equity firm. This role is a great opportunity for someone who is detail‑oriented, eager to learn, and interested in gaining hands‑on exposure to private equity fund reporting and operations.

The position supports both quarterly reporting deliverables and day‑to‑day operations, and offers visibility to firm executives and collaboration with teams across the organization. It’s an ideal role for someone looking to build a strong foundation in private equity while working in a fast‑paced, collaborative environment.

Responsibilities

• Prepare and update quarter‑end financial statements using Microsoft Word
• Track and communicate the status of quarterly reporting, including Capital Account Statements and Financial Statements
• Partner with the Valuations Reporting team to support Limited Partner quarterly deliverables
• Coordinate with Senior Fund Accountants and external auditors to provide requested documentation and support
• Code invoices for payment using Concur Invoice
• Maintain and update team trackers and calendars
• Submit expense reports on behalf of the team
• Coordinate annual CPE registrations
• Assist with organizing team‑building events and activities

Ideal Candidate

• Highly organized and detail‑oriented
• Comfortable working independently and as part of a team
• Positive attitude and open to taking on new responsibilities
• Quick learner who can follow instructions and process documents efficiently
• Proactive and self‑sufficient, with the ability to anticipate needs and resolve issues

Qualifications

• Bachelor’s degree required
• Strong written and verbal communication skills
• Demonstrates initiative, ownership, and a strong work ethic
• Team‑oriented with a collaborative mindset
• Proficient in Microsoft Office, particularly Word, Excel, and Outlook