Administrative Assistant

CUBExec Administrative Assistant

We are seeking an Administrative Assistant to provide high-quality administrative and operational support in a fast-paced, professional environment. This role serves as a key point of coordination across internal teams while delivering a consistent, hospitality-focused experience to tenants, vendors, clients, and guests.

The ideal candidate is organized, service-oriented, and detail-driven, with strong communication skills and the ability to manage multiple priorities with professionalism and discretion.

Key Responsibilities

• Deliver a best-in-class, hospitality-forward experience for clients, prospects, and visitors.
• Serve as a central point of contact for regional administrative support.
• Manage virtual mail, office supplies, and delivery coordination.
• Provide professional customer service to internal and external stakeholders.
• Maintain orderly, professional office spaces.
• Support teams with reports, presentations, and project coordination.
• Compile, organize, and maintain reports, documentation, and informational binders.
• Enter and process invoices in Payscan and Yardi systems.
• Assist with move-in and move-out processes.
• Track work orders and maintain certificates of insurance for tenants and vendors.
• Provide administrative support to the Director of Workspace, including Cube-related tasks.
• Coordinate travel arrangements and support ad hoc projects as needed.

Qualifications

• Strong organizational skills with exceptional attention to detail.
• Sound judgment and a proactive, solution-oriented approach.
• Ability to manage competing priorities and meet deadlines.
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Experience with Concur, Payscan, and Yardi preferred.
• Excellent written and verbal communication skills.
• Dependable, professional, and service-oriented demeanor.
• Associate’s degree required; Bachelor’s degree preferred.