Administrative Assistant

Let Us Tell You About this Position:

Equity ECS is a national, full-service commercial real estate firm headquartered in Columbus, OH, with regional offices in Atlanta, Cincinnati, Dayton, Orlando, and Tampa. As one of a limited number of firms that can offer a uniquely tailored service, we offer complete and professional services in real estate development, brokerage, construction, as well as program, asset, and property management.

The Administrative Assistant provides high-level administrative and operational support to organizational leaders, helping ensure smooth day-to-day operations. This role serves as a key point of coordination across teams and acts as back-up support for the front desk and receptionist functions when needed.

What Are the Key Objectives:

• Provide administrative support to leaders, including scheduling, coordination, and general organizational assistance
• Manage calendars, meetings, and conference room scheduling
• Prepare, review, and organize documents, correspondence, and reports
• Assist with meeting preparation, including agendas, materials, and taking/distributing meeting minutes
• Coordinate internal events, meetings, and occasional company functions
• Serve as back-up support for front desk and receptionist duties, including greeting visitors, answering phones, and managing incoming communications
• Assist with the handling of incoming and outgoing mail, packages, and deliveries
• Maintain organized digital and physical filing systems
• Support special projects and ad hoc administrative tasks as assigned

What You Offer:

• 2+ years of experience in an administrative or office support role preferred
• Strong organizational skills with the ability to manage multiple priorities
• Excellent written and verbal communication skills
• High attention to detail and accuracy in document handling
• Proficiency in Microsoft Office and/or Google Workspace
• Professional demeanor with a service-oriented mindset
• Ability to work independently while collaborating effectively with multiple leaders and teams

What’s In It For YOU:

• The opportunity to work for a well-established, privately held national company.
• A collaborative work environment that values your skills and supports your professional growth.
• A comprehensive benefits package with affordable options.
• Unlimited Paid Time Off, in addition to 8 paid company holidays.
• Access to onsite exercise facilities.
• And much more that we are excited to share with you.

Equity | ECS is an EQUAL OPPORTUNITY EMPLOYER.