Administrative Assistant

Administrative Assistant

We are looking for an experienced Adminsitrative Assistant to join our team to perform office and outside demands.

Requirements

• Strong IT skills with proficiency in MS Office (Word, Excel, Onedrive, sharepoint).
• Good verbal and written communication skills in English; Arabic is a plus.
• Valid driver's license required.
• Male candidates preferred.

Responsibilities

Administrative & Client Support

• Greet and assist clients upon arrival at the office.
• Open and manage client files; collect, scan, and organize documents.
• Answer calls, reply to emails, and follow up with clients.
• Prepare and send quotations to clients.
• Maintain master sheets and trackers.
• Coordinate with teams and the Accounts Department for payments.
• Handle sensitive document deliveries to government offices, banks, and clients.
• Support staff with various administrative tasks and projects.
• Knowledge of UAE zones required to support client logistics.

Office & Facilities Management

• Purchase and monitor pantry items, groceries, stationery, and IT materials, controlling excess consumption.
• Coordinate with suppliers and service providers (DEWA, chiller, gas, internet, and communications).
• Maintain and organize files, including employee and client documents
• Coordinate deliveries.

Driver Duties

• Arrange and provide transportation for employees attending client demands or locations visits.
• Drive VIP clients and company executives to and from airports, hotels, and other locations.
• Collect packages from the airport and other locations as needed.
• Ensure company vehicles are clean, fueled, and in excellent legal and working condition.
• Conduct daily vehicle inspections and report any issues promptly.

Pay: AED3,500.00 - AED4,000.00 per hour

Work Location: In person