Administrative Assistant

Position Overview:

June Jacobs Labs is seeking a reliable and professional Administrative Assistant to provide short-term support (4–6 weeks) to the Chief Operating Officer (COO). This is a full-time, on-site role, Monday through Friday from 8:00 AM to 5:00 PM. This role will also serve as the front-facing point of contact for the office, ensuring smooth day-to-day administrative and operational support across teams.

Key Responsibilities:

• Assist the COO with daily administrative tasks and coordination
• Manage and respond to emails in a timely and professional manner
• Answer and direct incoming phone calls
• Respond to doorbell, greet, and assist visitors
• Serve as the main point of contact for general office inquiries
• Sort, distribute, and manage incoming and outgoing mail
• File, scan, and manage physical and electronic records
• Support overall office operations and team needs
• Maintain a clean, organized, and professional office environment
• Prepare basic reports, documents, and spreadsheets as needed
• Perform other administrative duties as assigned to support leadership and operations

Qualifications

• 1-2 years of prior administrative experience
• Strong communication and interpersonal skills
• Highly organized with strong attention to detail
• Ability to multitask and handle a fast-paced environment
• Proficient in Microsoft Office and email communication
• Bachelor’s degree in business administration or related field preferred

Pay: $25.00 per hour

Ability to Commute:

• Moonachie, NJ 07074 (Required)

Work Location: In person