Administrative Assistant

Moonbow Child + The Woodlands
Ponte Vedra, FL
Part-Time | Approximately 15–20 Hours Per Week
Flexible + Partially Remote

Job Description

Moonbow Child and The Woodlands are seeking a warm, organized, and highly dependable Administrative Assistant to join our growing administrative team.

This role is ideal for someone who loves supporting people behind the scenes, communicates with warmth and professionalism, and thrives in a fast-moving, relationship-centered environment. We are looking for someone with strong organizational and communication skills who is willing to learn, jump in where needed, and help support a large and collaborative staff team.

This position offers flexible scheduling with a combination of remote and in-person support as needed.

Responsibilities

• Manage administrative communication and email correspondence
• Support scheduling, calendars, meetings, and staff coordination
• Assist with parent communication and enrollment support
• Create flyers, guides, newsletters, and visual materials using Canva
• Help maintain organization of school systems and documents
• Support leadership and staff with daily operational needs
• Assist in keeping communication clear, timely, and warm
• Collaborate as part of a larger administrative team

Qualifications

• Strong written and verbal communication skills
• Canva experience required
• Highly organized with strong attention to detail
• Warm, professional, and approachable personality
• High integrity and strong follow-through
• Comfortable managing multiple moving pieces at once
• Strong email and scheduling skills
• Willingness to learn and grow within the role
• Ability to work collaboratively and support a large staff team

Preferred Qualifications

• Experience in administration, education, customer service, or operations
• Familiarity with Brightwheel, Google Workspace, or similar systems is a plus
• Experience with WordPress and website edits

What We Offer

• Flexible scheduling
• Supportive and collaborative work environment
• Meaningful work within a mission-driven school community
• Opportunities for growth and professional development
• Engaged leadership and team support
• Competitive compensation based on experience

Work Location

Hybrid / Flexible Remote with some in-person support in Ponte Vedra, FL as needed

To apply, please send your resume along with a brief introduction sharing a little about yourself and why you feel drawn to this role to sarah@mymoonbowchild.com

Pay: $17.00 - $19.00 per hour

Benefits:

• Employee discount
• Flexible schedule
• Professional development assistance

Work Location: Hybrid remote in Jacksonville, FL 32256