Administrative Assistant

Job Overview

We are seeking a proactive Administrative Assistant to support daily office operations and maintain efficient workflows across multiple departments. The ideal candidate is detail-oriented, organized, and adaptable. Strong communication skills, technical proficiency, and the ability to work collaboratively are essential for success in this role

Duties

• Greeting walk-in visitors and managing office entry points with professionalism and courtesy.
• Handling incoming calls, direct inquiries appropriately, and provide exceptional customer support.
• Assist with daily invoicing, accounts payable, and accounts receivable duties.
• Maintain accurate filing systems, and ensure all documents are properly organized and accessible.
• Utilize software such as Microsoft Office, Google Workspace, and other office management tools to prepare/send reports, proofread documents, and other supportive administrative functions.
• Handle clerical tasks including filing, photocopying, scanning, and mailing correspondence.
• Maintain office supplies inventory and coordinate replenishments
• Uphold high standards of phone etiquette and customer service in all interactions.

Skills

• Experience in administrative or clerical support preferred.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
• Working knowledge of Epicor Software is beneficial.
• Excellent organizational skills with the ability to prioritize tasks efficiently.
• Strong written and verbal communication skills.
• Demonstrated competence in handling multi-line phone systems and providing professional customer service.
• Attention to detail for data entry accuracy.
• Ability to manage time effectively in a fast-paced environment.
• Previous experience in supply chain operations is advantageous but not required.
• Knowledge of office etiquette and professionalism in all interactions. This position is an integral part of our team dedicated to delivering exceptional administrative support. We welcome candidates who are eager to contribute their skills in a collaborative environment focused on excellence.

Pay: $20.00 - $22.00 per hour

Work Location: In person