Administrative Assistant

Job Summary
We are seeking a dynamic and highly organized Administrative Assistant to join our team! In this vital role, you will serve as the backbone of our office operations, ensuring smooth daily functions and providing exceptional support to staff and clients alike. Your energetic approach and attention to detail will help foster an efficient, welcoming environment where everyone can thrive. This paid position offers an exciting opportunity to develop your administrative skills while contributing to a vibrant workplace.

Duties

• Operate multi-line phone systems, handle incoming calls with excellent phone etiquette, and route messages accurately
• Maintain organized filing systems, both physical and digital, including data entry and document proofreading to ensure accuracy
• Schedule appointments, coordinate calendar management, and organize meetings using Microsoft Office and Google Workspace tools
• Assist with office management tasks such as supply inventory, and coordinating office maintenance
• Provide customer support by addressing inquiries promptly via phone or email, ensuring positive client interactions
• Support clerical tasks including typing correspondence, preparing reports, managing calendars, and performing general administrative duties

Experience

• Proven office experience demonstrating strong organizational skills and multitasking abilities
• Familiarity with computer literacy including Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications
• Experience with multi-line phone systems, front desk operations, and customer service excellence
• Bilingual abilities are a plus to effectively communicate with diverse clients and team members
• Previous roles such as medical or dental receptionist or personal assistant experience are advantageous
• Strong time management skills with the ability to prioritize tasks efficiently in a fast-paced environment

Join us in a role that values your proactive attitude and commitment to excellence! We believe in empowering our team members through meaningful work, supportive collaboration, and opportunities for growth. If you’re ready to bring your organizational talents to a vibrant office setting while delivering outstanding service every day, we want to hear from you!

Pay: From $15.00 per hour

Work Location: In person