Administrative Assistant

Staffmark Group is currently looking for a bright, energetic and friendly Administrative Assistant to support a busy and highly successful Private Wealth Management office within one of the most prestigious global financial services firms. The ideal candidate should possess at least five years of administrative support experience from a corporate environment.

Administrative Assistant position is a 12 month contract working onsite at our client are responsible for general office support, including but not limited to:

• Maintains complex and extremely detailed calendars, including senior-level internal/external meetings and conference calls; prioritizes meeting requests and related logistics.

• Handles highly confidential and sensitive client information with the utmost discretion.

• Manages a high volume of phone calls and interacts with high-level business leaders and clients in a professional and effective manner.

• Coordinates a high volume of domestic and international travel arrangements, including visa procurement; processes expense reports accordingly and in a timely manner.

• Prepares and distributes correspondence, agendas, letters, reports or other documents as requested.

• Supports the onboarding of new hires.

• Organizes and ships materials to clients as needed. Responds and follows up on client requests.

• Works with conference and catering services for client engagements as needed.

Qualifications

• Experience supporting high level executive(s) in a complex environment, preferably in financial services, private sector or government.
• Ability to exercise excellent judgment and discretion in dealing with confidential material or handling highly sensitive information.
• Requires excellent interpersonal and communication skills, both written & verbal. Ability to display a consistent, professional degree of communication.
• Extreme attention to detail and organizational skills, with ability to prioritize tasks.
• Quick learner and self-starter with excellent anticipation skills.
• Pro-active problem solver and independent thinker; ability to follow-up as often as necessary.
• Ability to work well under pressure while maintaining high standards, adapt to unexpected events, prioritize and multi-task in a dynamic but deadline driven environment.
• Highest degree of integrity, professionalism, and diplomacy is required.
• Strong proficiency in MS Word, Excel, PowerPoint and Outlook is required.
• Familiar with expense platforms such as SAP Concur.
• Supportive team player with a positive attitude.
• Ideal candidate has at least 5+ years of experience.