Administrative Assistant

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. The ideal candidate will play a crucial role in supporting the efficient operation of our bakery. This position involves a wide range of responsibilities, including data entry, managing deliveries, handling invoices, coordinating pickups, and overseeing stock management.

Key Responsibilities:

1. Data Entry:

• Accurately input and maintain data related to orders, inventory, and customer information in our database.
• Prepare reports and analyze data as needed to support decision-making processes.

2. Managing Deliveries:

• Schedule and coordinate bakery deliveries to ensure on-time delivery to customers and vendors.
• Monitor delivery schedules, track deliveries, and communicate with drivers and customers regarding delivery status.

3. Managing Invoices:

• Generate and review invoices for accuracy and completeness.
• Follow up on outstanding payments, resolving discrepancies and providing excellent customer service in all interactions.

4. Managing Pickups:

• Organize and coordinate customer pickups, ensuring that orders are ready, and customers have a seamless experience.
• Communicate pickup instructions and provide assistance as needed.

5. Stock Management:

• Monitor and maintain adequate inventory levels for bakery supplies and products.
• Coordinate with the bakery team to order necessary supplies and manage stock rotation.

Qualifications:

• Proven experience in administrative or clerical roles, preferably in a bakery or food-related business.
• Strong proficiency in data entry, Excel software, and basic accounting principles.
• Ability to multitask and work in a fast-paced environment.
• Customer-focused with a friendly and professional demeanor.

Additional Information:

• This position will require working during weekends (Monday is our off day).
• Speaking English is a must.
• This position is only for existing visa holder and does not require sponsorship.

Expected Start Date: Immediatley

Job Type: Full-time

Pay: AED2,000.00 - AED3,000.00 per month

Experience:

• administrative assistant: 1 year (Preferred)

Language:

• English (Required)