Administrative Assistant

We are seeking a reliable, organized, and detail-oriented Part-Time Administrative Assistant to support the daily operations of our construction company. This is an in-office position requiring approximately 20 hours per week. The ideal candidate will possess strong administrative and bookkeeping skills and be comfortable handling a variety of office and financial tasks.

Key Responsibilities

• Perform general administrative and clerical duties to support office operations.
• Complete post office runs for company mailings and correspondence.
• Conduct bank runs, including deposits and obtaining banking documentation as needed.
• Reconcile cash receipts and company transactions accurately.
• Organize, track, and maintain receipts, invoices, and financial records.
• Prepare customer invoices and assist with billing and collections.
• Enter and maintain data in accounting and company management systems.
• Assist with accounts receivable and accounts payable tasks.
• Answer phones, respond to emails, and provide professional customer service.
• Order office supplies and support other office administration needs.
• Provide administrative support to company leadership and project managers.

Qualifications

• Previous experience in an administrative, bookkeeping, or office support role preferred, but not required.
• Construction industry experience is a plus, but not required.
• Proficiency with Microsoft Office (Word, Excel, and Outlook).
• Experience with Vista ERP or similar accounting software preferred, but not required.
• Strong attention to detail and organizational skills.
• Ability to work independently and manage multiple priorities.
• Excellent communication and customer service skills.
• Valid driver’s license and reliable transportation for local bank and post office errands.
• Notary preferred but not required

Pay: $25.00 per hour

Work Location: In person