Administrative Assistant

Overview
We are seeking a dynamic and highly organized Administrative Assistant to join our team! This vital role offers an exciting opportunity to support daily office operations, enhance team productivity, and ensure smooth communication across departments. The ideal candidate will bring enthusiasm, excellent organizational skills, and a proactive attitude to help create an efficient and welcoming work environment. If you thrive in fast-paced settings and enjoy providing exceptional support, this position is perfect for you!

Duties

• Manage front desk responsibilities, greeting visitors and directing calls with professionalism and warmth
• Operate multi-line phone systems, handle inquiries, and transfer calls efficiently using proper phone etiquette
• Perform data entry and maintain accurate records using Microsoft Office, Google Workspace, and QuickBooks for bookkeeping tasks
• Organize files, manage calendars, schedule appointments, and coordinate meetings to optimize office workflow
• Assist with clerical tasks such as proofreading documents, filing paperwork, and preparing correspondence
• Support office management activities including supply inventory, equipment maintenance, and general administrative support
• Provide customer service support by addressing inquiries promptly and professionally

Qualifications

• Proven experience in office administration or clerical roles with strong organizational skills
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook), Google Workspace applications, and basic computer literacy
• Excellent phone etiquette with experience managing multi-line phone systems and customer support interactions
• Strong typing skills with attention to detail for data entry and proofreading tasks
• Previous experience as a receptionist, personal assistant, or medical/dental receptionist is a plus
• Demonstrated ability to prioritize tasks effectively with excellent time management skills

Join us to be part of a vibrant team dedicated to delivering outstanding support while growing your career in a collaborative environment!

Pay: $18.00 - $25.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Life insurance
• Paid time off
• Professional development assistance
• Retirement plan
• Vision insurance

Work Location: In person