Administrative Assistant

Job Summary
We are seeking a dynamic and highly organized Administrative Assistant to join our team! In this vital role, you will serve as the backbone of our office operations, ensuring smooth daily functions and providing exceptional support to staff and clients alike. Your energetic approach and attention to detail will help foster a productive, welcoming environment. This paid position offers an exciting opportunity to develop your office management skills while contributing to a thriving organization. The ideal candidate is proactive, tech-savvy, bilingual (preferred), and possesses excellent communication skills.

Responsibilities

• Manage front desk duties, including greeting visitors, answering multi-line phone systems, and directing calls with professional phone etiquette
• Handle comprehensive office management tasks such as filing, data entry, and maintaining organized records
• Support calendar management and scheduling for team members, including appointment setting and reminders
• Utilize computer skills in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace for document creation, editing, and collaboration
• Perform clerical tasks such as proofreading documents, managing correspondence, and supporting bookkeeping activities using QuickBooks or similar accounting software
• Assist with customer service by providing support via phone or email, addressing inquiries promptly and professionally
• Coordinate office supplies inventory and ensure the office environment remains efficient and welcoming

Requirements

• Proven office experience with strong organizational skills and attention to detail
• Proficiency in Microsoft Office (Word, Excel), Google Workspace, and basic computer literacy
• Experience with multi-line phone systems and excellent phone etiquette skills
• Bilingual abilities (English/Spanish or other languages) are highly preferred to support diverse client needs
• Strong typing skills with an emphasis on accuracy and speed; familiarity with proofreading is a plus
• Previous clerical or administrative experience in a professional setting is required
• Knowledge of office management procedures, data entry, filing systems, and customer support practices
• Ability to handle multiple tasks efficiently while demonstrating excellent time management skills
• Experience in medical or dental receptionist roles or personal assistant positions is advantageous but not mandatory

Join us to be part of a vibrant team where your organizational talents will shine! This role promises growth opportunities within a supportive environment committed to your success.

Pay: $24.57 - $29.59 per hour

Benefits:

• Relocation assistance

Work Location: In person