Administrative Assistant

Daily management of accounts payable including: entering invoices into QuickBooks, coding invoices with the proper general ledger information, and ensuring bills are paid in a timely manner.

Daily management of accounts receivable including: monitoring and collecting incoming payments, entering and applying payments to corresponding customer accounts.

Generate payroll by collecting employee time sheets and obtaining necessary approvals for overtime, entering data into the online payroll system, entering data into QuickBooks

Organize and file paperwork systematically.

Assist with general office tasks, such as answering phones, greeting customers, scanning, copying, and sorting documents.

Inventories and orders office supplies.

Handles day to day logistics of the work environment.

QUALIFICATIONS:

Proven experience as an office administrator, office assistant or relevant role

Outstanding communication and interpersonal abilities

Excellent organizational skills

Familiarity with office management procedures and basic accounting principles

Excellent knowledge of MS Office and QuickBooks

High school diploma; BSc/BA in office administration or relevant field is preferred

Strong attention to detail and organizational skills.

Ability to follow instructions and complete tasks accurately.

Basic computer skills, including familiarity with Microsoft Office, Quickbooks and similar programs.

Reliable, trustworthy, and able to maintain confidentiality.

A minimum of two years of administrative experience supporting management level personnel.

General knowledge of business terminology.

Proficient with Microsoft Office Suite.

Ability to communicate effectively, orally and in writing.

Ability to use sound judgment and maintain the strictest of confidentiality.

Ability to manage time and workload effectively which includes planning, organizing, and prioritizing with attention to details with minimal supervision.

Effective and courteous customer service skills. Ability to be assertive and diplomatic.

Job Type: Full-time

Pay: $20.00 - $30.00 per hour

Expected hours: 40 per week

Benefits:

• Paid time off

Work Location: In person