Administrative Assistant

Overview
We are seeking a detail-oriented and proactive Administrative Assistant to join our team Full-Time. This role is essential in providing administrative support to ensure efficient operation of the office. The ideal candidate will possess strong organizational skills, excellent communication abilities, and a commitment to delivering exceptional customer service. This position requires proficiency in various office management tasks and the ability to multitask effectively in a fast-paced environment. This part time position can have flexibility in the work hours to

Duties

• Type Proposals, make revisions, and proofread correspondence to clients.
• Operate multi-line phone systems, demonstrating excellent phone etiquette.
• Perform data entry tasks with accuracy and attention to detail.
• Update and Maintain logs and spreadsheets.
• Maintain organized filing systems for easy retrieval of documents.
• Assist with calendar management, scheduling appointments, and coordinating meetings.
• Provide customer support by addressing inquiries and resolving issues promptly.
• Utilize Microsoft Office and Google Workspace for document creation, spreadsheets, and presentations.
• Proofread documents for accuracy and clarity before distribution.
• Support bookkeeping tasks as needed, including invoicing and expense tracking and filing.
• Collaborate with team members to improve office processes and enhance efficiency.

Requirements

• Proven experience in an administrative role or similar position.
• Proficient in QuickBooks, Microsoft Office Suite (Word, Excel, PowerPoint), and Google Workspace.
• Strong organizational skills with the ability to manage multiple tasks simultaneously.
• Excellent typing skills with a high degree of accuracy.
• Bilingual abilities are a plus for effective communication with diverse clientele.
• Familiarity with front desk operations and multi-line phone systems is preferred.
• Strong clerical experience with an emphasis on customer service excellence.
• Ability to maintain confidentiality and handle sensitive information appropriately.
• Demonstrated time management skills to prioritize tasks effectively.
• Personal assistant experience is beneficial for managing executive-level tasks. Join our team as an Administrative Assistant where you can contribute your skills in a supportive environment while enhancing your professional growth!

Pay: $20.00 - $27.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Flexible schedule
• Health insurance

Work Location: In person