Administrative Assistant

Job description:

Smoker & Associates is seeking a professional, organized and proactive Administrative Professional. The ideal candidate is a highly adaptable individual with a strong service orientation, and a willingness to take on diverse tasks. You will take charge of many different office support and administrative duties in this position. If you are a self-starter who is passionate about supporting a dynamic and growing company, we would love to hear from you!

Responsibilities:

• Facilitate and support the firm’s tax return process; including the organization and management of client document packages, maintaining control log, utilization of scan software, coordination of workflow tracking, and compiling file for tax preparer.
• Assembly of the tax return for delivery to client; including paper/electronic delivery, collection of signatures and payment of services.
• Data entry for payroll processing, and assembly of checks and reports.
• Coordinate, monitor and resolve E-File authorizations.
• Maintains confidential and sensitive information and materials in a professional and private manner.
• Assist with weekly and long-range tax scheduling and agenda tracking.
• Assist with correspondence to taxing authorities and resolution of tax notices.
• Prepare extension transmittal letters and power of attorney forms.
• Assist with proposals and special projects.
• Assist in billing and invoice preparation
• Identify priorities and escalate to staff members.
• Assist with other administrative matters as required; maintain tracking system and due date lists, office supply inventory, engagement letters, meeting minutes, general correspondence, billing, mailings, conference call set-up.

Qualifications:

• Comprehensive knowledge of Microsoft Office, Outlook and Adobe programs
• Previous administrative assistance experience, preferably assisting senior level managers or executives
• Exceptional customer service skills
• Excellent verbal and written communication skills
• Strong attention to detail, and a commitment to quality
• Proven ability to take initiative and responsibility for completing work
• Able to perceive and analyze problems, develop alternatives, and implement resolutions
• Excellent computer skills and knowledge of office equipment including telephones, scanners, copiers/printers
• Ability to multi-task
• Professional in manner and appearance
• General knowledge of tax returns is helpful but not required

If you enjoy a challenge, possess the ability to learn quickly and take initiative, and would like to contribute to the growth of our Firm, please apply. All candidate inquiries will be kept highly confidential.

Job Type: Full-time

Benefits:

• Paid time off
• Paid holidays, including 2 days of “tax season” holiday
• Retirement plan

Schedule:

• Monday to Saturday (February through April 15th deadline) These hours will be a minimum of Monday through Friday 8-5 and Saturdays 8-12.
• Monday to Friday 8-4 (May through January) Closed Fridays June, July and August

Education:

• Bachelor’s Degree preferred

Experience:

• Administrative: 3 years (Preferred)

Pay: From $20.00 per hour

Work Location: In person