Administrative Assistant

Company Overview

Diamond Environmental Services is an essential sanitation service to critical infrastructure work for construction, energy, waste, and healthcare industries and government sites. We are open and operating with the safety of our employees and customers coming first and foremost. With over 20 years industry experience Diamond Environmental Services has become one of Southern California's premier portable sanitation companies. With Locations serving the counties of San Diego, Riverside, and Orange, San Bernardino and Los Angeles, we provide all types of portable sanitation services and temporary fencing to both commercial and residential customers.

Summary

We’re seeking a highly organized and proactive Operations Administrator to provide comprehensive administrative support to senior leadership. This role requires exceptional communication, multitasking, and interpersonal skills. The ideal candidate thrives in a fast-paced environment, demonstrates strong attention to detail, and maintains discretion when handling confidential information.

Key Responsibilities

• Calendar Management & Scheduling: Manage complex calendars for multiple managers, including scheduling meetings, appointments, travel, and accommodations.
• Meeting & Travel Coordination: Arrange on-site and off-site meetings, including logistics, catering, and venue arrangements.
• Expense Processing: Process and reconcile travel and expense reports accurately and in a timely manner.
• Administrative Support: Prepare documents, handle correspondence, maintain files, and serve as a key point of contact for executives and staff.
• Office & Facility Management:
• Oversee maintenance of facilities, office equipment, and systems (directly or through vendors).
• Coordinate internal office moves and meeting setups.
• Relationship Management: Build and maintain strong working relationships with colleagues, administrative teams, and external partners.
• Compliance & Standards:
• Follow company policies, procedures, and safety standards.
• Support cost control, waste reduction, quality, and timely delivery goals.
• Customer Service: Deliver exceptional service to internal and external customers through clear, professional communication.
• Ad Hoc Projects: Assist with special projects and initiatives as assigned.
• Core Values: Demonstrate and promote the company’s Core Values — Service, Trust, Accountability, Respect, Safety (STARS).

Requirements

• Language: Bilingual in English and Spanish required.
• Technical Skills: Intermediate proficiency in MS Office Suite and Tower.
• Organization: Strong multitasking, prioritization, and time management abilities.
• Professionalism: Ability to work independently and handle confidential information discreetly.

Physical Demands: Prolonged sitting, standing, and intermittent bending/squatting. May require occasional lifting or moving of office materials.

WE ARE AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER.

Job Type: Full-time

Pay: From $21.35 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Professional development assistance
• Referral program
• Tuition reimbursement
• Vision insurance

Education:

• Associate (Preferred)

Experience:

• administration : 1 year (Required)
• Operations management: 1 year (Required)

Language:

• Spanish (Required)

Work Location: In person