Administrative Assistant

Pay: $16.00 an hour

About the Role:
We are seeking a proactive and detail-oriented Office Support Specialist to join our team. This role is essential in keeping our daily operations running smoothly through administrative support and coordination of key office systems. The ideal candidate will be tech-savvy, organized, and eager to take ownership of various office processes over time.

Key Responsibilities:

• Providing reception coverage support during high-volume periods or staff absences, including but not limited to: monitoring the info email inbox, assisting with phone coverage, and assisting walk-in visitors.
• Scanning and distributing mail to remote staff on a daily basis
• Processing returned mail
• Maintaining weekly office inventory
• Assisting with miscellaneous scanning projects, including invoice scanning
• Scanning all Warranty Deeds for the Resale Department
• Preparing and mailing Welcome Packets for Resale
• Forwarding checks to new management companies for transitioned communities or returning outdated checks to senders with instructions to redirect
• Metering outgoing mail, including certified mail
• Assisting with post office mail drop-offs as needed when reception is out of office

Qualifications:

• Strong organizational and problem-solving skills with attention to detail
• Ability to learn and manage new systems and processes quickly
• Comfortable working with office equipment and basic troubleshooting
• Strong communication skills and ability to work well in a team environment
• Previous administrative, office support, or IT support experience is a plus

Why Join Us?
This position offers the opportunity to grow into expanded responsibilities over time while playing a vital role in supporting the efficiency and success of our organization. If you enjoy variety in your day, problem-solving, and keeping an office running at its best, we’d love to hear from you!

Job Type: Full-time

Pay: $16.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Application Question(s):

• Are you okay working M-Th 7:30 am to 5 pm and Friday 8 am to 12 pm?

Ability to Commute:

• Mesa, AZ 85212 (Required)

Work Location: In person