Administrative Assistant

Company Description

Houck Evarts & Company LLC CPAs is a relationship-focused public accounting firm that views every client engagement as a partnership. We provide a broad range of services, including income tax preparation and planning for businesses and individuals, estate and trust services, business consulting, bookkeeping, payroll, and startup support. With offices in Eugene and Sweet Home, Oregon, our firm emphasizes close personal attention backed by advanced training, technical expertise, and modern technology. Houck Evarts & Company is committed to excellence, professional development, and the long-term success of our clients and team members.

Administrative Assistant

Location: Eugene, Oregon
Employment Type: Full-Time, On-Site

Houck Evarts & Company is seeking a professional, organized, and detail-oriented Administrative Assistant to join our Eugene office. This position plays a key role in supporting our partners, accountants, and clients while helping ensure the smooth operation of our office.

Responsibilities:

• Answer and direct incoming phone calls and greet clients and visitors in a professional and welcoming manner.
• Prepare, format, scan, file, and organize client documents and records in both paper and electronic formats.
• Assist with tax season workflows, including assembling tax returns, tracking client documents, processing electronic signatures, and managing client correspondence.
• Coordinate incoming and outgoing mail, secure document delivery, and other administrative communications.
• Maintain client files and databases in accordance with firm procedures and confidentiality requirements.
• Monitor and order office supplies and help maintain an organized reception and office environment.
• Support partners and staff with scheduling, administrative projects, and special assignments.
• Collaborate with team members in both office locations to ensure efficient workflow and excellent client service.
• Follow established procedures for handling confidential financial and tax information.

Qualifications:

• High school diploma or equivalent required; associate degree or administrative training preferred.
• Prior administrative, receptionist, customer service, or office support experience preferred.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office applications, including Word, Excel, and Outlook.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Experience in a CPA firm, tax office, legal office, or other professional services environment is a plus.

Compensation & Benefits

This position is compensated on an hourly basis, with pay determined by experience and qualifications. Some overtime will be required during peak deadline periods.

Join a team that values professionalism, collaboration, and exceptional client service while providing opportunities for growth and long-term career development.

Pay: $18.00 - $21.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Paid time off
• Professional development assistance
• Retirement plan
• Vision insurance

Work Location: In person