Administrative Assistant

Virtual Administrative Assistant (GUIDE Program)
Healthspan Partners
Part-Time Contract (1099) | Remote | 25–32 hrs/week

About the Role

Healthspan Partners is seeking a Virtual Administrative Assistant (1099 contractor) to support our CMS GUIDE Model dementia care program.

This role focuses on healthcare administration, including intake scheduling, referral coordination, and administrative support to help families and caregivers access services quickly and efficiently. The ideal candidate is highly organized and able to track multiple workflows and project progress across a fast-moving care environment.

Key Responsibilities

• Schedule and manage intake appointments with providers
• Send confirmations, reminders, and follow-ups to caregivers
• Process and track incoming referrals (partners, QR codes, direct)
• Maintain accurate data in care platforms (e.g., CRM, care management systems)
• Support care navigation team with outreach and documentation
• Assist with partner organization communication and onboarding
• Track key workflows (intakes, referrals, reports)
• Monitor and track project progress, ensuring tasks and workflows move forward and deadlines are met
• Organize files and maintain documentation in Microsoft 365
• Perform general clerical and administrative tasks as assigned

Pay: $18.00 - $20.00 per hour

Benefits:

• Flexible schedule

Experience:

• administrative assistant: 2 years (Preferred)

Work Location: Remote