Administrative Assistant

Administrative Assistant

Location: Hickory, NC

Company: Hefner Enterprises Inc

Job Type: Full-Time

About Us

We are a successful and growing FedEx Ground contracted service provider operating in the Hickory, North Carolina area. With approximately 50 employees, we manage daily pickup and delivery operations while maintaining a strong commitment to safety, efficiency, customer service, and employee support.

We are seeking a dependable and organized Administrative Assistant to support our management team and help ensure smooth day-to-day business operations.

Position Summary

The Administrative Assistant will provide administrative, clerical, and operational support to company leadership. This position plays a key role in maintaining employee records, coordinating schedules, managing communications, and assisting with various office functions that support our transportation and logistics operations.

Key Responsibilities

• Answer and direct phone calls, emails, and office communications.
• Assist with employee onboarding and personnel file management.
• Maintain driver qualification files and other required records.
• Schedule meetings, interviews, and training sessions.
• Process payroll-related documentation and timekeeping records.
• Prepare reports, spreadsheets, and correspondence.
• Manage office supplies and coordinate vendor orders.
• Assist with safety meeting documentation and compliance tracking.
• Support recruiting efforts by posting job openings and scheduling interviews.
• Maintain confidentiality of employee and company information.
• Provide general administrative support to ownership and management.

Qualifications

• High school diploma or equivalent required.
• Associate degree or administrative certification preferred.
• Minimum 1-3 years of administrative or office support experience but not required.
• Strong proficiency with Microsoft Office Suite, including Excel, Word, and Outlook.
• Excellent verbal and written communication skills.
• Strong organizational skills and attention to detail.
• Ability to manage multiple priorities and meet deadlines.
• Professional demeanor and positive attitude.
• Ability to work independently while supporting a team environment.

Preferred Qualifications

• Experience in transportation, logistics, delivery, or trucking industries.
• Familiarity with payroll systems and employee record management.
• Experience supporting hiring and onboarding processes.
• Knowledge of DOT compliance documentation is a plus but not required.

Compensation & Benefits

• Competitive hourly pay based on experience.
• Insurance Benefits.
• 401K Benefits.
• Stable, year-round employment.
• Supportive and team-oriented work environment.

Schedule

Monday–Friday

Typical office hours: 8:00 AM – 5:00 PM (may vary based on operational needs)

How to Apply

Please submit your resume and a brief summary of your administrative experience. Qualified candidates will be contacted for an interview. Send the following information to jkillian2017@gmail.com

Why Join Us?

As a locally operated FedEx Ground contractor, we offer the stability of a nationally recognized brand combined with the close-knit culture of a family-owned business. You'll have the opportunity to make a meaningful impact on our daily operations while working with a dedicated team that values professionalism, reliability, and growth.

Pay: $20.00 - $25.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Flexible schedule
• Health insurance
• Life insurance
• Vision insurance

Work Location: In person