Administrative Assistant

Administrative Assistant

Reports To: CEO, CDO, and Principal

Location: Gordon Parks Elementary School | Kansas City, MO

Classification: Part-time

The Administrative Assistant provides essential administrative support to the Chief Executive Officer, Chief Development Officer, and Principal. This role requires a high level of organizational skills, attention to detail, and the ability to work independently in a fast-paced environment. The ideal candidate will have strong communication skills, be proactive, and demonstrate the ability to manage multiple tasks simultaneously while maintaining confidentiality. Key responsibilities include supporting the leadership team, administrative duties including data management, minor book keeping, maintaining donor databases, tracking gifts, mass mailings, vendor communications and staff organization and events.

The Administrative Assistant must possess proficiency with technology tools such as Google Workspace, Outlook, Excel, PowerPoint, and social media platforms. A background in administrative support, project management, and basic accounting is preferred. Candidates should have at least 3 years of relevant experience.

A bachelor’s degree in Business Administration, Communications, or a related field is preferred, although equivalent experience will be considered. Benefits include health, dental, and vision insurance, paid time off, and the opportunity to contribute to the mission of Gordon Parks Elementary School.

Core Responsibilities

• Manage calendars, communication, and travel logistics for the CEO and CDO.
• Coordinate and prepare materials for Board meetings and leadership events.
• Serve as a liaison to board members and key external partners.
• Draft and proofread communications, presentations, and internal documents.
• Process accounts payable/receivable, check requests, credit card reconciliation, review bank statements while maintaining confidentiality of school financial records.
• Maintain donor databases and track gifts and communications.
• Prepare donor correspondence, reports, and recognition materials.
• Support event planning, direct mailings, and campaign logistics.

Qualifications

• 3+ years of experience in administrative support, project coordination, or development.
• Strong organizational skills with the ability to manage multiple tasks independently.
• Excellent written and verbal communication and interpersonal skills.
• Proficiency with Google Workspace, Excel, Constant Contact, and social media platforms, with the ability to quickly learn and adapt to new software tools and technologies.
• Basic accounting principles.
• Bachelor’s degree in Business, Communications, or related field preferred (or equivalent experience).
• Valid driver’s license and reliable transportation required.

Physical Requirements

• Prolonged periods of sitting and computer use; ability to lift up to 30 lbs.
• Occasional travel within the Kansas City metro area.