Administrative Assistant

Families, Inc. is a pioneer in home-based family-centered services, is a non-profit counseling agency, governed by a Board of Directors, serving children and families in 20+ Iowa counties.

Mission Statement: Families, Inc. is committed to strengthening children, adults, and families through therapy, education and support services in homes, offices, and our communities.

General Job Description: Administrative Assistant maintains the billing systems, assists in tracking the financial activities of the agency, develops budgets for programs, manages human resources (i.e., insurances, 401k, etc.), manages client files and data bases, assists in research activities, and provides reception and clerical services.

Duties and Responsibilities: Compiles accurate billing records, greet people as they come in our office, order office supplies/ needs and sign for deliveries, maintains accounts receivable and accounts payable, develops monthly fiscal reports, records and provides reimbursement for staff and agency expenses, develops annual contractual, statistical and financial reports, maintains service record keeping system and other records as needed, develops and maintains client files, maintains client data systems, and handles other related work, manages employee insurances, 401k, workmen's comp insurance, etc., keeps our office clean and tidy, performs ad hoc duties as assigned by the Executive Director.

Experience/skills/traits: reliable, honest, bookkeeping and record keeping, office equipment, Microsoft 365, good working relationships, insurance billing, helpful, friendly, does not get easily frustrated, maintains confidentiality, computer literacy with word processing, bookkeeping, Excel spreadsheets, and databases.

Education and Experience: At least a High School diploma and must have related experience.

Work Schedule: In office. Daytime schedule set with the Executive Director. Flexibility and accommodations are standard practice at Families, Inc.

Job Type: Full-time

Pay: From $40,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Education:

• High school or equivalent (Required)

Experience:

• billing and/or budgets: 1 year (Required)
• Microsoft Office: 1 year (Required)
• Customer Service: 1 year (Required)

Work Location: In person