Administrative Assistant

Job Summary
We are seeking a proactive and highly organized Administrative Assistant to join our dynamic team. In this vital role, you will serve as the backbone of our office operations, ensuring seamless administrative support and exceptional customer service. Your energy, attention to detail, and multitasking skills will contribute significantly to maintaining an efficient and welcoming environment. The ideal candidate is flexible, tech-savvy, and experienced in office management, ready to tackle diverse responsibilities with enthusiasm and professionalism.

Responsibilities

• Manage front desk duties, greeting visitors and clients with a friendly and professional demeanor
• Operate multi-line phone systems, handle incoming calls with excellent phone etiquette, and direct inquiries appropriately
• Perform data entry, filing, and document proofreading to ensure accuracy and organization of records
• Maintain calendar schedules, appointment setting, and coordinate meetings using Google Workspace and Microsoft Office tools
• Assist with bookkeeping tasks using QuickBooks or similar accounting software, including basic invoicing and expense tracking
• Support office management activities such as supply ordering, equipment maintenance, and facility organization
• Provide exceptional customer support via phone, email, or in person while maintaining a positive attitude and organizational efficiency

Skills

• Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications
• Excellent organizational skills with the ability to prioritize tasks effectively in a fast-paced environment
• Experience with office management systems, data entry, filing, and clerical procedures
• Knowledge of multi-line phone systems and phone etiquette for professional interactions
• Familiarity with QuickBooks for bookkeeping tasks; experience as a dental or medical receptionist is a plus+
• Personal assistant experience or background in customer service enhances your ability to support diverse needs efficiently

Join us to be part of a vibrant team where your skills make an immediate impact! We value energetic professionals who thrive on organization, communication excellence, and delivering top-tier support. This paid position offers an engaging environment where your administrative expertise will shine while contributing to our overall success.

Pay: $18.00 - $20.00 per hour

Benefits:

• Paid time off

Work Location: In person