Administrative Assistant

About Us,

We are an established law and tax firm in Clearwater, Florida, serving individuals, businesses, and families with legal, tax, and estate matters. We are seeking a seasoned Administrative Assistant to join our team and serve as a key point of contact for our clients in a professional office environment.

Position Overview

The Administrative Assistant plays a central role in the daily operations of the firm, supporting attorney and tax professional while managing client relationships with warmth, discretion, and professionalism. The ideal candidate is highly organized, detail-oriented, and thrives in a fast-paced environment

Key Responsibilities

• Serve as a primary point of contact for clients, building and maintaining strong client rapport through professional, courteous communication
• Answer and manage a multi-line phone system with excellent phone etiquette; screen and route calls appropriately
• Schedule and coordinate client meetings with attorneys and tax professionals; manage multiple calendars
• Maintain and organize client files (physical and electronic) with strict attention to accuracy and confidentiality
• Manage several work projects simultaneously, tracking deadlines and following up to ensure timely completion
• Prepare, proofread, and format correspondence, documents, and client communications
• Greet clients and visitors and ensure a polished, welcoming front-office experience
• Provide general administrative support to attorney and staff, including copying, scanning, mailing, and document assembly
• Assist with intake of new client information and engagement documentation

Qualifications

• Minimum 5 years of administrative experience required (10+ years preferred); experience in a law firm, CPA firm, bank or other professional services office strongly preferred
• High proficiency in Microsoft Office (Word, Excel, Outlook) required
• Exceptional organizational skills and attention to detail
• Proven ability to multi-task and manage competing priorities under deadlines
• Excellent verbal and written communication skills
• Professional demeanor and appearance appropriate for a client-facing role
• Ability to handle sensitive and confidential information with absolute discretion
• Reliable, punctual, and self-directed with a strong work ethic

Preferred (Not Required)

• Experience with legal practice management software (e.g., Clio) or tax preparation workflows
• Notary Public commission, or willingness to obtain
• Familiarity with IRS correspondence, court filings, or estate/trust administration documents

Schedule & Environment

• Monday–Friday, 8:30am – 5:00pm
• Professional office environment in Clearwater, FL
• On-site position; remote work is not available

Compensation & Benefits

• Starting salary: $40,000–$45,000, commensurate with experience
• 1 week paid time off (PTO)
• 2 weeks paid vacation

How to Apply

Please submit your resume and a brief cover letter describing your administrative experience, particularly any experience in a legal, tax, banking, or professional service organization.

Pay: $19.23 - $20.19 per hour

Work Location: In person