Administrative Assistant

The Town of Orchid is looking for an energetic and personable individual to join its small team responsible for the Town's day-to-day administration. Read on to see if you'd be a great fit to serve this idyllic community located on the barrier island in Florida's Indian River County.

At a Glance

• Title: Assistant to the Town Manager
• The position is fulltime
• The starting salary range is $50,000 to $60,000, depending on qualifications and experience
• Benefits include 7.5% contribution to 401a retirement plan and 100% employer-paid health insurance for employee only
• Accrual of 10 days paid vacation annually, 12 paid holidays annually, accrual of 12 days paid sick time annually
• The onsite office location is 9301 Highway A1A, Suite 201, Vero Beach, Florida 32963
• Regular operating hours are 8 a.m. to 4 p.m. daily

Responsibilities

The Assistant to the Town Manager has hands-on responsibilities that are wide-ranging and include a combination of routine, moderately complex, to highly skilled administrative duties.

This list is meant to be informative, but not exhaustive of all job related functions

• Manages the Town’s public meeting schedule; delivers agenda packets and attends all public meetings and prepares informative draft minutes
• Keeps the community informed by updating webpages and distributing digital communications to Town subscribers
• Serves as the primary contact regarding the trash and recycling programs, streetlight maintenance, dog licensing, and sea turtle protection
• Conducts research on a wide variety of services, requirements, products, etc.
• Processes a wide variety of records within the Town's records management system and program
• Plays an important role within the Town's accounting functions
• Tracks various inventories
• Supports the Building Department

Ideal Qualities

• Adaptability: The ability to pivot smoothly between financial tracking, public-facing communication, regulatory research, and more
• Tech-Savviness: Comfort working across a variety of digital platforms and systems, including some with which you don't yet have experience
• Organization: Top-tier skills in efficiently managing timelines, public records, and a variety of priorities
• Ethics: A high level of integrity suitable for a governmental environment subject to broad transparency laws
• Communication: Excellent writing and note-taking skills, combined with comfort speaking on the phone

Preferred Experience

• Experience with QuickBooks
• Experience with records management
• Experience in an administrative position
• Active notary public in the State of Florida

Required

• Must have valid Florida driver's license and access to reliable transportation

To Apply: Include Cover Letter

An informative cover letter is considered vital and should be accompanied by an up-to-date resume. Only applicants with the most job-related qualifications will be selected for interview and further consideration. More than one interview may be necessary.

Questions? Email the Town Manager at townmanager@townoforchid.com.

Notices

A thorough background investigation, including at least criminal history and credit check, will be a condition to any offer of employment.

Florida has a very broad Public Records Law under which most written communications to or from local officials regarding Town business are public records available to the public and media upon request. This includes emails, applications, resumes and background check results, unless found to be exempt under state law.

The Town of Orchid is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, age, marital status, sexual orientation, disability, political or religious beliefs, national origin, genetic information, or any other characteristic protected by law.

The Town of Orchid utilizes the federal e-Verify program to confirm employment eligibility.

Job Type: Full-time

Pay: $50,000.00 - $60,000.00 per year

Benefits:

• 401(k)
• Health insurance
• Paid time off

License/Certification:

• Driver's License (Required)

Work Location: In person