Administrative Assistant

Overview

West Services, Inc. is seeking a reliable and detail-oriented Administrative Assistant to support daily office operations across its affiliated companies, WSI, LLC and RW Industrial Products. This position plays a key role in keeping the office running smoothly while supporting both internal staff and external customers.

This role involves a mix of front desk responsibilities, administrative support, and light operational tasks. The Administrative Assistant will interact with customers and applicants, manage documentation and data entry across multiple systems, assist with billing and onboarding processes, and handle local errands and deliveries throughout Eddy County. The position requires the ability to balance routine daily tasks with the flexibility to respond quickly when priorities shift.

The ideal candidate is dependable, organized, and comfortable working both independently and as part of a small team. They take pride in accuracy, communicate clearly when questions arise, and are receptive to feedback. This person is able to stay productive during slower periods while also transitioning smoothly into a fast-paced environment when needed. A strong sense of accountability and attention to detail are essential for success in this role.

Duties

• Answer incoming calls and assist walk-in customers and applicants
• Create invoices, sales orders, and purchase orders using QuickBooks Desktop
• Assist with billing processes in SAP Ariba
• Support onboarding of new employees
• File and maintain organized records (physical and digital)
• Accept, organize, and distribute incoming deliveries
• Run local errands (bank deposits, supply pickups, etc.)
• Deliver products to customers throughout Eddy County, including rural locations
• Provide general administrative support to office personnel as needed

Requirements

• Strong attention to detail and accuracy in data entry and documentation
• Ability to follow established processes and complete tasks correctly
• Communicates clearly, especially when unsure or when tasks fall outside normal responsibilities
• Receptive to feedback and able to apply it moving forward
• Values accuracy and completeness over rushing tasks
• Comfortable working across multiple systems and structured processes
• Able to work independently during slower periods while staying productive
• Able to shift priorities quickly in a fast-paced or high-demand environment
• Maintains a professional and helpful demeanor with customers, applicants, and vendors
• Valid driver’s license and reliable transportation
• Comfortable driving throughout Eddy County and handling light physical tasks
• Must be insurable under the company’s commercial auto insurance policy

Preferred Qualifications

• Experience with QuickBooks Desktop
• Experience with SAP Ariba or similar systems
• Prior administrative or office support experience

To Apply

Get started with WSI, LLC by applying in person at 108 E Blodgett St, Carlsbad, NM or online at www.westservicesinc.com.

Please note: Applications submitted through Indeed will not be reviewed.

Pay: From $17.00 per hour

Benefits:

• Health insurance
• Paid time off

Work Location: In person