Administrative Assistant

Job description:

Property Management Administrative Assistant (Full-Time)

About Us

Fast-paced property management company based in Miami, FL. We manage multiple residential apartment buildings throughout Miami and are committed to providing quality housing and responsive service to our tenants.

Work Environment

• Casual office environment
• On-the-job training provided
• Supportive and professional team culture
• Fast-paced, high-responsibility environment

Position Overview

We are seeking a highly organized and proactive Administrative Assistant to support the daily operations of our property management office and work directly alongside the Property Managers.

The ideal candidate must be detail-oriented, capable of multitasking under pressure, and comfortable communicating with tenants, vendors, utility companies, and NYC agencies in a professional manner.

Key Responsibilities

• Respond to tenant concerns, complaints, and lease/rental violations
• Communicate with tenants regarding leasing, balances, payment issues, and general building matters
• Coordinate maintenance requests and ensure timely follow-up and completion
• Assist with handling after-hours emergency tenant calls
• Liaise with City and State agencies including Rent Assistance Programs and Housing Court personnel
• Open, close, and maintain utility accounts.
• Draft professional letters, notices, emails, and general correspondence
• Answer and manage incoming office calls
• Open, organize, and distribute office mail
• Manage calendars, meetings, and appointments
• Perform general administrative and operational support tasks as directed

Qualifications

• Minimum 2 years of high-level administrative support or property management experience required
• Strong organizational and multitasking skills
• Excellent written and verbal communication abilities
• Ability to remain professional in high-pressure situations
• Strong problem-solving and follow-up skills
• Valid driver’s license preferred

Technical Requirements

• Proficiency in Microsoft Excel, Word, and Outlook is required

Job Details

• Full-time position
• Monday through Friday schedule
• Availability for occasional evening or weekend emergency calls required
• On-site position located in Doral
• Compensation based on experience
• Paid time off offered

Candidates must be able to reliably commute to Doral or relocate prior to starting employment.

Benefits:

• Paid time off

Work Location: In person

Pay: $48,000.00 - $55,000.00 per year

Work Location: In person